Document Management System

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HANJUAN'S SERVICES SYSTEM DEVELOPMENT

Document Management System

Document Management System (DMS) merupakan sebuah perangkat lunak yang dibuat untuk mengelola, menyimpan, dan mengakses dokumen secara digital. DMS memudahkan pengguna dalam menata dokumen dengan cara yang terstruktur, sehingga akses, pencarian, dan kolaborasi menjadi lebih mudah. Melalui DMS, perusahaan dapat mengurangi penggunaan dokumen fisik, meminimalkan risiko kehilangan data, dan meningkatkan efisiensi operasional.

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Solution Highlights

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Centralized Document Repository
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Version Control and Audit Trails
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Compliance and Legal Requirements
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Automated Workflows and Approval Processes
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Scalability and Customization

Solution Key Capabilities

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Document Dashboard

Provides an overview of stored documents, including status, location, owner, and category. The dashboard can be customized to display relevant information according to user needs.

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Workflow and Approval

Provides workflows for managing document approval and other related tasks. This allows teams to coordinate approval processes easily and ensures transparency in document management.

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Flexible Configuration

Offers a flexible and customizable configuration environment, allowing end-users to adapt the structure, workflows, and document attributes to suit the organization’s requirements.

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Document Security and Access Control

Enables users to set access rights and permissions based on roles or requirements. The system must be able to secure sensitive documents and ensure that only authorized users can access them.

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Document Upload and Storage

Offers options to upload various types of documents (PDF, Word, Excel, images, etc.) into the system. The system should support both centralized and distributed storage for easy and quick access.

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Audit Trails and Compliance

Provides audit tracking for all document-related activities, including changes, access, and approvals. This feature helps organizations meet compliance requirements and maintain transparent records.

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Document Versioning

Manages document versions, allowing users to track changes over time. This includes the ability to view previous revisions and revert to a prior version if needed.

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Document Archiving and Retention

Offers options for archiving documents that are no longer active but need to be kept for legal or compliance reasons. The system should also support customizable document retention policies.

Document Management System Quick Facts

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Flexible Configuration
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Rapid Implementation
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Industry-leading Security
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Saas, On Premise or Private Cloud Development
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Ongoing Support and Inovation